September 25, 2021

Dictation is an effective instrument that can help save lots of time however, dictating might be a challenge initially. If you practice, have the right tools and an understanding of the process you will be able to effectively dictate and boost your spelling knowledge and productivity.

Tips to Learn Dictating in Creative Way


1- Be specific

If you’re transferring your dictated dictation to a transcriptionist every dictation you make has to be drafted with a premise that the person who will be typing for you isn’t aware of what you are talking about. This means that you should be as precise as possible. If questions, concerns or doubts occur, it is dramatically less efficient and affects productivity.

To minimize the number of uncertainty that can arise when dictating, it is essential that you are precise regarding styling and formatting while you write. This may be a bit overwhelming and appear strange when you first start writing, but as you are used to the practice of dictating these additional parts and parts, you’ll discover that they begin to feel natural. Imagine it as telling a story.

The words you choose to use represent how you wish the story to be portrayed to the audience. If you are looking for bullets, headings, subheadings, and apostrophes,  you can learn all of these in one platform from the Spell Quiz website. These things have to be an integral part of your overall approach.


2- Include punctuation

A lot of people are unsure whether they need to dictate punctuation. Punctuation, especially punctuation like apostrophes and commas, as well as oter punctuation that is related to speech, must be dictated since they can affect how the writing is written, its tone, and style of writing.


Typing punctuation in dictation can assist in communicating your message properly, make sure that your writing is written in a logical structure, and make sure that there aren’t any mistakes or unneeded modifications needed after the work is written. The dictation of punctuation has the added benefit that in the event that you do not have a transcriptionist on staff, you can make use of a dictation application to perform the task more effectively.


3- Practice makes perfect

The process of dictating more complicated documents requires a lot of effort and practice. It is essential to remember for documents with more complexity that your dictation will not require all the information in the initial draft stage. If you have sections with a lot of complexity that might disrupt your stream of thought or prevent you from having a unified effective process they should be placed to the side initially. Instead, you can simply practice with the help of dictation for class 10, class 9, class 8 etc.

The goal of dictating the lengthier or more complicated document is to enable you to complete the majority of the work completed within a limited period of time.

When you are working on more complicated documents, there is a higher level of focus required, and it’s likely that you’ll need several drafts to work through prior to the document being complete. This is not an excuse to stay away from dictation however it is a good reason to make it a priority to dictate so that it increases efficiency and productivity.

  1. Practice With Smaller Writing Projects

To get used to your dictation program, begin by doing something simple. Send a non-priority email rather than typing the email out, use your voice to communicate it. This allows you the opportunity to practice your speech without any pressure.

First, look at your written message as a draft. Be sure to proofread it before publishing or sending to make sure that you’ve got it right and that every comma, parenthesis and parentheses is placed in the correct place.


5 . Avoid Rambling

We communicate differently from writing, therefore you’ll need to teach yourself to use the correct grammar. In the same way, you must refrain from using fillers like “you know” or “um” when you are taking notes. However, dictation software will add the words you typed into the final document.


Be sure to stop and avoid filling in the blanks with unrelated words. Use complete sentences to stay away from spending long hours reviewing.


Five Simple Steps for Dictation


Step 1: Dictate a sentence.

In accordance with your child’s age depending on their age, you’ll dictate between two and five sentences every day using only words your child is already able to spell. (If you’re employing The All About Spelling program, you can find dictation instructions in the manual for your teacher.) Make sure your child is aware that he should pay his attention as you will only be speaking the sentence one time.


Step 2. Your child should repeat the phrase

Repetition of the sentence will assist your child to retain the sentence in their short-term memory long enough to be able to write it down. (If your child is having difficulty recalling the sentence, refer to the Troubleshooting below.)


Step 3: Write the sentence.

Do not correct your child while they write out their sentences even if you notice him begin to make spelling mistakes. It’s actually better to not look at him while writing! This lets him focus on his work without worrying about being scrutinized or judged. Additionally, it will allow him to “own” the process of spelling. There’s an opportunity to correct spelling at each step.


Step 4: Let your child read over the text she wrote.

In this stage you will have your child read the text aloud, as well as to herself. This is an excellent opportunity to let your child practice self-correction. They should test themselves by asking the following questions: Am I confident that I have correctly spelled all words? Did I use punctuation marks and capital letters correctly?


Step 5: Lastly make sure you have checked the sentence prior to taking the next step.

If you spot the spelling of a word that is incorrect, get to action by following the steps outlined in this article that will show you ways to rectify spelling errors. This is an important lesson time! Are there any specific rules or generalizations you have to go over in the next lesson?


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